I have been compiling a spreadsheet of all those that have been contacted so far with the other necessary information. Its now up and running in the office and after looking at it, i have started to calm down a little bit. We have contacted a lot of people and from quite a wide range of areas and disciplines. There is room for plenty more though, and we need to keep plugging away at it. We definitely don't have enough people yet, but maybe we need to be firmer with those groups that are taking their time in replying/deciding. This event is going to be fantastic but there is a limited amount of space. As Mark said in Thursday's meeting - publicise to everyone, but let them know that they need to get in quick.
During Thursday's meeting, the design team showed us how to make flowers from recycled materials such as bin liners, paper, card etc. Each week they are showing us different things that we could put in the procession and also some great workshop ideas. It's very exciting to start seeing how things are really starting to come together. I am starting to picture the event now much more clearly.
Next week we are giving a presentation to Gary and Jorge. This is to update them on all that we know so far - to reassure them in some ways that we know what we are doing! We discussed in the meeting our concerns about the presentation - that they want to know a definite on numbers and on what is happening where. Unfortunately we can't give them all of these details right now as we simply don't know. It isn't ideal as i'd love to be able to give them a complete breakdown of the day and who is involved, but there are still 3 months to go and it would be ambitious to have all of that information at this stage.
On Monday we are going to the house to have a look at the grounds and see where we can put people and try to form some kind of structure for what will happen.